Real-Time Space Management and Dashboarding

Introducing the smarter way to manage your office space

Welcome to BeaconIQ

BeaconIQ uses smart lighting indicators to show which spaces are available. Real time info from our unique sensor stack feeds a dashboard, giving senior staff and decision-makers insights into office usage. You’ll see when your busiest hours are and how to make better use of your existing layout, highlighting where you need more bookable space. BeaconIQ allows your teams to be more agile and efficient. 

Key Features

Advanced Sensor Technology – Reliable occupancy detection with industry-leading accuracy.

Real-Time Reporting – Monitor office usage at a glance with interactive insights.

Custom Dashboarding – Tailor your dashboards and reports to fit your business needs.

Wayfinding & User Experience – Help employees and visitors easily locate available spaces.

Enterprise-Grade Security – High-availability data with compliance assurance.

FAQ

What does BeaconIQ do?

BeaconIQ is an office management solution that uses smart sensors and a flexible suite of occupancy light options to monitor and signpost the usage of spaces like meeting rooms and privacy pods. It provides real-time data on occupancy and space utilisation, helping you optimise office layouts and enhance productivity.

Who can use BeaconIQ?

BeaconIQ is designed with benefits for everyone:

Users: Find available workspaces more easily.

Managers: Get insights into office use trends, make informed decisions about space planning through tailored reports.

Leaders: Monitor and optimise office infrastructure in real-time with an interactive status dashboard. 

How accurate is the occupancy tracking?

BeaconIQ’s robust sensor stack offers a lower false-positive rate than competing solutions, ensuring high-precision occupancy detection.

How is BeaconIQ integrated?

A simple, one time installation with your meeting rooms or privacy pods is completed by an on-site engineer. You build your customised package and dashboard via licence agreement and then we then switch on the lights and the dashboard and you begin building an accurate picture of what’s going on in your office locations around the world!

Can BeaconIQ integrate with existing office tools?

Yes, our API-first approach allows seamless integration with your current workplace management systems, enabling rapid deployment of custom solutions, reports, and dashboards.

How secure is the data collected by BeaconIQ?

We prioritise security at scale, ensuring high availability data with regional compliance in four continents, backed by an experienced, accredited team.

What's in the box?

BeaconIQ is available with range of fixtures, fittings, and 50+ light options. Tailored to you and perfect for any office space or meeting pod.

Want to Know More?

Interested in seeing how BeaconIQ can improve productivity for your business? Contact us today for a free demo.

Why BeaconIQ stands above the rest

A Robust Sensor Stack

Lower false-positive rates for Occupancy detection than other sensors on the market

API-First Innovation

Rapidly develop and deploy customized solutions, reports and dashboards that grow with your business

Security at Scale

High availability data with regional compliance from an experienced, accredited team

 

BeaconIQ Powers Smart Workspace Decisions

A global tech company used BeaconIQ to transform how they manage and optimise office space. With rapid international growth and  a broad and shifting spectrum of hybrid working patterns, the company needed a scalable solution that provided real-time insights into meeting room and workspace usage. 

Hamilton Robson’s flagship product BeaconIQ, an occupancy monitoring solution that combines smart sensors with AWS-backed analytics dashboards—empowered them with smarter, data-led decisions about office planning, sustainability, and employee experience. 

The Challenge

The company faced the challenge of creating flexible, future-proof office environments that balanced hot desking, collaboration spaces, and remote work.  

They needed visibility into how their workspaces were being used in real time—and actionable data that would inform everything from sustainability efforts to long-term growth strategies. They needed a solution that would scale up alongside their evolving needs. 

How BeaconIQ solved the problem

Hamilton Robson deployed unique smart sensors throughout the company’s global offices. These sensors captured data on motion, temperature, and humidity, which is transmitted and  securely processed in the cloud. 

BeaconIQ uses serverless technologies including Lambda, API Gateway, and IoT Core infrastructure to power a custom analytics dashboard. This provides the customer with real-time visibility into workspace usage, supporting both operational efficiency and long-term planning. 

Thanks to BeaconIQ the team have been able to produce a strong business case for new office space in two major European cities.

The Impact

BeaconIQ has had a wide-reaching impact across the organisation:

  • Increased visibility: Real-time data on space usage allows teams to identify underutilised areas and rebalance resources.
  • Operational savings: The company’s New York-based team uses the system daily to spot opportunities for cost reduction, particularly in energy and space usage.
  • Policy shaping: Insights from BeaconIQ are being used to inform and refine the company’s hybrid working policies, ensuring that office design and remote work models are aligned with real employee behaviour.
  • Scalable for growth: The success of the initial rollout directly influenced the company’s decision to scale up operations in a major European city—backed by clear, data-led insights.


From the early days in one office in Boston to being rolled out around the world in 7+ countries and 12 time zones BeaconIQ has evolved from a facilities tool into a strategic platform that supports smarter, more sustainable workplaces across the customer’s global footprint.

Want to Know More?

Interested in seeing how BeaconIQ can improve productivity for your business? Contact us today for a free demo.